Job Summary Provides administrative support to the sales department in a variety of areas including the areas of contract administration, compensation, commission and related bonus program administration and department projects.

Provides support to the Sales Team. Job Duties and Responsibilities Consistently answers and transfers calls in a timely manner- 3 Rings Max.

Enters vendor POs into system as required. Verifies receiving in SL8, matches all vendor invoices received against the original order, verify totals, reconcile any discrepancies in quantity or price and make appropriate notations on the order.

Responsible for inquiries regarding vendor payments and submitting all vendor invoicing to corporate for timely payment.

Prepares and distributes incoming and outgoing mail. Assist in managing inventory and helps maintain correct levels based on our customer needs and requirements.

Assist with cycle counting and entering physical counts into system. Process invoices and credits which include all billing including regular POs and EDI.

Process credit card sales and provide receipts to customer. Provide copies of invoices, RMA's, PODs and MTRs to customers or sales team.

Reconciles branch credit card billing. Assist warehouse by completing all paperwork for jobs. Daily scan of all documents into company record keeping system.

Restocks common areas for branch (Sales & Warehouse breakroom). Schedule maintenance appointments for warehouse and sales office equipment.

Daily assistance with light order entry. Maintain visitor logs, safety cards and any other requirements required to enter branch.

Respond to management request and emails as a priority. Daily trailer order entry Assist Sales team with daily request Meet and greet visitors in a professional manner, maintain lobby area to present a professional appearance.

Perform other duties as assigned by inside sales or branch manager. Job Specifications Skills Knowledge of Syteline for compiling sales reports.

Proficient computer skills (i.e. Word, Excel, PowerPoint) File management, organizational skills. Knowledge of : Sales Information System (SL8) and Documanager.

Customer order processes. Basic understanding of business ethics. Knowledge of production processes and flow of products.

Conflict resolution and problem-solving skills. Good verbal and written communication skills. Excellent phone etiquette.

Detail oriented with sense of urgency in all tasks. Team player and Customer focused. Education High School Diploma and some college course experience.

Work Experience Previous work experience in a Sales Administrator position, preferred. Manufacturing organization knowledge, preferred.

Physical Requirements Must be able to sit for extended periods of time. Must be able to communicate clearly and effectively;

capable of listening intently; visual acuity to process paperwork. Compensation $42,815.00 - $52,332.00 based on experience. Powered by JazzHR

Last updated : 2024-05-12